7 Critical Tips for a Smooth Office Relocation

Moving to a new office is an exciting move for any company, and it doesn’t need to be a stressful process for those coordinating it.

Here are seven critical office relocation tips to help increase the chances of a fast and efficient move.

Commercial relocations need detailed planning and preparation. When planning the move, decide on the moving date, the time-frame for the relocation process after which you can come up with a schedule. Additionally, have a specific budget assigned to the relocation process. It will come in handy when identifying costs for hiring movers and help avoid making uninformed decisions.

• The new address or any revised phone and fax numbers • New building rules

• Packing arrangement at the new location among others

You can encourage them to create a moving checklist to ensure that all essential areas are covered, and nothing gets missed. While change can be unsettling for employees, communicating with them can boost their morale.

Every office move requires a team effort to increase chances of success. Appointing a project manager to facilitate all the aspects of the relocation process will also be important.

You never know what could happen to your files and hardware during the relocation process. You could end up losing important documents to damaged servers or hard drives. Therefore, it is important to back up your data and protect it from loss and breach when moving.

Don’t move with items you don’t need. Remove old files, shred unnecessary papers, dispose of old furniture and sell or donate equipment that won’t be needed anymore. However, be sure to consult with your accountants since donated items can be used as a write-off.

Hiring a moving company is essential to facilitate a smooth office relocation. Moving companies have the knowledge, expertise, and resources needed to make the moving process seamless. They will provide packing and unpacking services to ensure your business items are transferred safely. A moving company can also identify your business requirements and help draft a suitable moving plan.

Be sure to choose a company that is well-established, certified, and insured.

Let your suppliers and customers know when you are relocating, your new company address and when normal business will resume. Be sure to update your business cards, website, letterhead and social media sites. Additionally, contact Google to have your address, and online listing changed a month leading to your relocation.

Moving isn’t quite as hectic as it sounds. If you follow these office relocation tips — from planning the process, communicating with clients, vendors and employees to backing up your data — you will be able to transition smoothly into your new workplace.

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